Application Form

Bell Hill Meeting House, Otisfield Maine

Documentation Guidelines

Refer to the following list and the 2026 Grant Manual when compiling documentation for the application.2026 HCBG Manual Round 2- PDF

A complete application INCLUDES each of the following:

A completed application in Microsoft Power Apps with supplementary documentation.
Cost proposals from contractors.
Resumes for donated labor. Attach resumés for all persons to be valued for match purposes at more than the state minimum wage. See Chapter 8.8. Budget of the Grant Manual.
Resumes for contractors who provided cost proposals, and any architects, engineers, consultants, conservators, or other professionals who have either provided project drawings and specifications or will be providing project oversight or other services (if known at the time of application). Resumes should highlight experience working with historic buildings.
Copies of completed drawings and specifications, condition assessments, stabilization plans or historic structure reports, etc. if appropriate.
Photographs. See the photo guidelines in Chapter 6.10 of the Grant Manual, and our website at https://www.maine.gov/mhpc/programs/grants/historic-community-buildings
2026 Budget Excel Worksheet. 2026 HCBG Budget WS Link
Signed and completed application checklist uploaded with Microsoft Power App. 2026 HCBG Cert&Checklist Link

Jonathan Fisher House, Blue Hill. Photograph by Brian Vandenbrink, Courtesy of Jonathan Fisher House Memorial

Colonial Theater, Augusta, June 2020. Photograph by Gary Peachey

Historic Community Buildings Grant Application

I. Application Overview

Applicant Organization Type

Applicant Organization

Contact Person Name

Contact Person Mailing Address- will be used for official communication with Commission

Contact Person Telephone Number

Contact Person E-Mail Address - will be used for official communication with Commission

Property Owner Mailing Address

Property Owner Telephone Number

Property Owner Email Address

Il. Building Information

Is the building individually listed in the National Register of Historic Places or designated as a contributing resource in a National Register listed historic district?

NoYes

- If no, upload information from the Commission indicating that the property has been nominated to the National Register of Historic Places already.

Name of Building

Address of Building

Ill. Project Summary

Provide a summary statement that identifies the building and describes the project. (60 words maximum)

IV. Funding Request

The minimum grant award is $25,000 and the maximum award is $500,000. Include cost proposals used to calculate the budget as attachments

Grant Amount Requested (75% of total project cost maximum)

Match Amount (25% of total project cost minimum)

Total Project Cost (100%)

VI. Project Description and Process

See Chapter 5.1 of the Grant Manual. The response to this section awarded up to 50 points.

Describe in detail the overall scope of the project you are seeking grant funding for including the process to initiate, oversee, and complete it. (800 word maximum).

Describe the current condition and use of the building. Explain how the current condition will be addressed with a grant. Do not describe the past condition of the building. (300 words maximum)

Is this a continuing project the Commission has previously funded?

NoYes

If you checked yes for the previous question, describe the work already completed or planned in each phase of the multi-phase project and identify which phase this grant application applies to. (600 words maximum).

Provide a timeline for the project that identifies when prior phases were completed and when future phases are planned. (600 words maximum).

VII. Public Benefit/Community Building

See Chapter 5.2 of Grant Manual. The response to this section awarded up to 25 points.

The building's social and cultural value to the community once the project is completed will be reflected in part by how broadly the resource is used in the community. Describe how the project supports the value of the building to the community. (300 word maximum)

What is the building's primary function currently? What is they proposed use or function of the building at the end of the project? (300 word maximum)

Describe the type and frequency of public events and uses in the past five years. What is the range of attendance numbers? What is the average number of attendees? (150 word maximum)

Describe the community support for this project. Include the names of financial sponsors and any partner organizations. (300 word maximum)

VIII. Administrative Capability

See Chapter 5.3 of the Grant Manual. The response to this section awarded up to 25 points. Grant recipients must have designated personnel (staff or volunteer) who will manage the Historic Community Buildings Grant financials, as well as an adequate accounting system, audit procedure, effective accountability and record keeping system.

List up to 5 prior grant projects administered by this organization and address the following questions for each project. a. Was it completed on schedule? b. Was it completed within the approved budget? c. Provide a reference with email and phone number for each project. (600 word maximum)

Describe your accounting and record keeping management system, as well as audit procedures. (600 word maximum)

Grant funds are provided on a reimbursement basis ( see Chapter 6.7). Describe how you will initially cover costs and pay bills prior to receiving reimbursement from the Commission? (300 word maximum)

Do you already have the required match for this project?

NoYes

If no, What percentage of the match is already in hand, and describe how will the remaining match be raised?

Describe what steps you have taken to determine the project budget and ensure its accuracy. See Chapter 7 in the Grant Manual for more information. (300 word maximum)

Describe the contingency plan for unexpected costs/expenses. (300 word maximum)

Provide an estimated project schedule based on a September 30, 2028 completion date. Include time for contracting, procurement, project work, billing, and report preparation. All tasks, including billing and reporting must be completed by this date. (600 word maximum)

Supporting DocumentsYou can upload a maximum of 15 files, each up to 90MB.

Generate a new image Play the audio code

Enter the code from the image

Documentation Guidelines

A complete application INCLUDES each of the following:

Historic Community Buildings Grant Application

I. Application Overview

Il. Building Information

Ill. Project Summary

IV. Funding Request

VI. Project Description and Process

VII. Public Benefit/Community Building

VIII. Administrative Capability

You’re over the file size limit×Close

File upload limit reached×Close

Unsupported file formats×Close

You’re over the file size limit

File upload limit reached

Unsupported file formats